This page provides information on how to use the Municipality's agendas and minutes web portal on eScribe. Go to westgrey.com/meetings for more information on availability of, and access to, agendas, minutes and recordings.
Finding Meetings
There are two ways to view the meetings – a calendar view and a list view. These options are in the top-right hand corner of the page.
You can also find meetings and documents by using the search and filter tools available in either view.
These views and tools are described in more detail below.
List view
Upcoming meetings
The list view includes two sections: upcoming meetings and past meetings. The agendas and minutes will appear next to each upcoming meeting when available.
Five upcoming meetings appear by default. To view more upcoming meetings, click on the “click here to see more meetings” button. The button is below the list of upcoming meetings.
Past meetings
In the list view, you may view past meetings by clicking on a meeting type. Click on any heading to expand the list of meetings of that type.
By default, only meetings for the current calendar year appear under past meetings. By using the year drop-down menu, you can filter past meetings by year, or include all years.
If you are looking for a past meeting, the simplest way is to select the meeting type and year in this view.
Calendar view
The calendar view shows all published meetings for a specific month. By default, it displays the current month.
By using the arrows on either side of the month’s name, located at the top of the page, you may navigate to the previous or next month.
Click on any meeting in the calendar to view that meeting’s information, agenda, minutes and video, if available.
Search and filtering
Filtering
To filter, click on the funnel icon (shown below) in the top right-hand corner of the page. Filtering is available in either calendar or list views. You can filter searches by date range, and by one or more meeting types.
Search bar
The search bar is at the top of the page. Enter search terms, then click on the magnifying glass icon (shown below). To return search results specific to the words used in the search, put your search parameters in quotations.
You can also press the “enter”/return button on your keyboard to start the search. Results may include reports and documents, as well as meetings, agendas and minutes.
You can use searching and filtering together to help further refine search results.
Agenda and minutes formats
Links to the agenda and minutes will be published for each meeting when available. You can access the agenda in either HTML (web page) or PDF formats. Minutes are available in PDF format only.
The HTML format is accessible, and by clicking on the title of an item, you can:
- Access item attachments such as staff reports
- Generate a link to the item (in the browser address bar) which is permanent and can be shared
The PDF formats allow for printing and saving.
