Commissioner of Oaths

Members of the public may require the commissioning of documents whereby one is required to take an oath or an affirmation or make a declaration in front of a Commissioner. A Commissioner is available by appointment Monday to Friday from 8:30 a.m. to 4:30 p.m.

To book an appointment, please call 519-369-2200 ext. 243. The fee for commissioning documents is $25.

Important: Please complete your document before visiting our office but do not sign the affidavit section of the document.

At our office you must:

present your completed document;
present one valid piece of original government-issued photo identification (i.e. driver's licence, passport, new health card*, or a BYID age-of-majority card) showing your name and signature;
sign the affidavit section of the document in the presence of the Commissioner.

All parties required to sign the document must be present at the commissioning appointment. All documents must be presented in English.

Please note that we do not have a notary public on staff and do not notarize documents.

*The Municipality of West Grey does not accept health cards as a form of photo identification for any other service.

Documents a Commissioner of Oaths Can Commission

There is no guarantee that a document can be commissioned until it is seen by the Commissioner.

The types of documents that can be commissioned by staff include, but are not limited to the list below:

delayed birth registration forms
application to amend birth registration
election to change of name of child under the age of 12
statutory declaration by an applicant to correct an error in registration
consent letter for traveling with a child commonly referred to as a travel document
legal name change application
insurance claims
Statutory Declaration for Ontario Student Assistance Program (OSAP) – Statement of Common Law Status/Supporting Children
vehicle ownership transfers
invitation letters for a visitor’s visa
Statutory Declaration In Lieu of Guarantor – for Canadian Passport
affidavit waiving vaccinations
Statutory Declaration of Lost Identification
West Grey planning applications
pension purpose attestations of recipient being alive and confirming their residency

Documents a Commissioner of Oaths Cannot Commission

Under the Commissioners for taking Affidavits Act, R.S.O. 1990, c. C. 17, staff are not permitted to commission the documents listed below:

age of majority/Ontario photo ID applications
any documents requiring the signature of a guarantor (document will note this requirement)
court and/or legal documents (related to civil issues)
custody documents
declaration of claimant and indemnity
declaration for replacement of shares
divorce, separation, marriage, or cohabitation documents
documents noting the signature of a Notary Public is required
estate settlement documents
incomplete documents
international educational institution or association documents, including photographs
Ministry of Children, Community and Social Services Family Responsibility Office forms
powers of attorney
real estate documents, including rental lease agreements
transfers of money or estates of a deceased person
wills, living wills, codicil to a will

Commissioner of Oaths have the right to refuse commissioning services on any document.

Preparing a Statutory Declaration

Information about preparing a statutory declaration and sample wording is given in the Canada Evidence Act.

Municipality of West Grey
402813 Grey Road 4
Durham, ON N0G 1R0
info@westgrey.com
519-369-2200